June 13, 2024



SHOP BLACK: Your Reliable Source

3 min read

Virtual Assistant Services

Building a business foundation is arduous and time-consuming. Hiring a Virtual Assistant is no longer a luxury it is becoming the standard. Freeing up your time and allowing a skilled and vetted professional to assist in the everyday behind-the-scenes tasks of back office and administrative work is an investment into the bigger picture…


How do you prioritize and manage your tasks and responsibilities as a virtual assistant?

Scheduling. Weekly I create a task list for myself. Each of my clients has a Google Spreadsheet dedicated to their business. It includes my assigned tasks and the future goals of the organization. In addition, they each have a notebook with notes from meetings and brainstorming sessions.

Since I manage several clients it’s important to dedicate time each day to be available and updated with anything pending and future tasks. With organization being such a huge part of how I can be an asset to my clients, in addition to providing them with tips on how to properly maintain certain systems I have put into place, I developed a planner. “Set Your Intentions” Planner for Success has been a passion project of mine since beginning YRS. I am fortunate to be able to release it soon. The projection is in February of 2023. This planner for success encompasses all the techniques I use to stay on task. It’s a balance of mapping out your to-do list, mental health, self-care, and career goals.

Can you discuss some of the biggest challenges you have faced as a virtual assistant and how you overcame them?

The biggest challenge I have faced so far is being OK with the fact that every assignment is not mine. When I started this journey and completely left my 9-5 to be a dedicated business owner, that was scary. I knew that one client was not going to be sustainable for me. Therefore, any inquiries that came my way regarding my services, I took. That was a lesson I learned. That although I was in a position of needing more clients, every assignment isn’t meant for me and was a good fit. I took less than what I listed as my rate, which was at the time lower than what my skillset and time were worth. In addition, communication was lacking, which served as an ongoing issue.

I overcame it, by addressing the communication concerns, and placing boundaries on my time. If I am under contract for a certain time to complete a project, that must be respected. I, however, took the loss regarding the fee. In being professional, I established that fee and there was no way I was going to waiver mid agreement.

However, that experience taught me a lot. It has in essence helped me to build the confidence I needed to move forward. Regarding my time, expertise, service fee, and communication.


READ FULL ARTICLE HERE Amazon.com: Intellectual Ink Magazine: Issue 23 eBook : S. Gray, Erick: Books

Intellectual Ink Magazine believes that supporting black businesses is essential to creating economic justice for the Black community. By utilizing the power of the Black dollar, small businesses have the potential to create jobs, provide vital resources, and stimulate economic development in their local communities. Unfortunately, Black-owned businesses are facing unique challenges due to systemic racism and discrimination in access to capital and other resources. Throughout the year we will be SPOTLIGHTING BLACK ENTREPRENEURS to help with these initiatives.

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